> ## Documentation Index
> Fetch the complete documentation index at: https://docs.videntic.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Reports

> Scheduled PDF reports delivered to your inbox, summarizing every run.

Reports are how Videntic shows up where the work happens — in your inbox. Every scheduled analysis produces a PDF report with the headline metrics, trends, top gaps, and audit summary, emailed to the recipients you've configured for the website.

## Why reports matter

* **Async visibility**. Nobody has to log in to see how things are going. The report lands.
* **Shareable snapshot**. Forward a PDF to a stakeholder without giving them an account.
* **Audit trail**. A dated record of how your AI visibility changed week over week.

## What's in a report

Every report is structured the same way so recurring readers always know where to find what they need:

* **Summary page** — AI Visibility, Share of Voice, Citation Position, GEO‑16 Score, each with trend indicators.
* **Trend chart** — the same metrics over the last 30–90 days.
* **Per-model breakdown** — how you're doing on ChatGPT, Perplexity, Google AI Overviews, and Gemini.
* **Top content gaps** — the five highest-impact gaps from the latest run, each with difficulty, recommended content type, and the competitors winning them.
* **GEO‑16 pillar summary** — which pillars moved, which are still failing.
* **Competitor movement** — who gained and lost SOV since the last report.

The PDF is pixel-stable — good for printing, forwarding, or attaching to a meeting.

## Schedule a report

<Steps>
  <Step title="Open the website settings">
    From the website switcher, pick the site you want to configure and open **Settings**.
  </Step>

  <Step title="Pick a cadence">
    Choose how often the report is produced and emailed:

    * **Daily** — available on Pro and Max plans.
    * **Weekly** — available on all paid plans.
    * **Biweekly** — the most common cadence.
    * **Monthly** — for lower-touch tracking.
    * **Quarterly** — for leadership or board reporting.
  </Step>

  <Step title="Add recipients">
    Enter the email addresses that should receive the report. Basic plans allow one recipient per website; Pro and Max plans allow unlimited recipients.
  </Step>

  <Step title="Save">
    The next scheduled report will go out to the updated list. Past reports remain accessible from the **Reports** tab in the app.
  </Step>
</Steps>

## Generate a report on demand

Beyond the schedule, you can generate a report whenever you want:

1. Open the **Reports** tab on your website's dashboard.
2. Click **Generate report**.
3. A PDF is produced from the latest analysis and emailed to the configured recipients.

On-demand reports are useful before meetings, after shipping a major fix, or when sharing with an external stakeholder.

<Info>
  On-demand reports use the latest completed analysis. If you want the freshest possible numbers, run an analysis first (from the dashboard), then generate the report.
</Info>

## Access past reports

Every generated report is stored on the **Reports** tab. Click any row to:

* Download the PDF.
* See exactly when it was generated and for what analysis run.
* Resend to the current recipient list.

Reports are retained for the lifetime of the website record.

## Email delivery

Reports are delivered by email. The default subject is `Videntic report — [website name] — [date]`. If an email bounces, the error is surfaced in **Settings → Notifications**; otherwise delivery is silent.

<Note>
  Some corporate email filters flag PDFs from unfamiliar senders. If you're not receiving reports, add `reports@videntic.com` to your allowlist.
</Note>

## Related

<CardGroup cols={2}>
  <Card title="Schedule reports" icon="calendar" href="/how-to/schedule-reports">
    The step-by-step for setting cadence and recipients.
  </Card>

  <Card title="Email integration" icon="envelope" href="/integrations/email">
    How delivery works, troubleshooting, and custom sender options.
  </Card>

  <Card title="Dashboard" icon="gauge" href="/features/dashboard">
    The live version of what ends up in the report.
  </Card>

  <Card title="Plans & billing" icon="wallet" href="/billing/plans">
    Report frequency and recipient limits per plan.
  </Card>
</CardGroup>