> ## Documentation Index
> Fetch the complete documentation index at: https://docs.videntic.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Schedule reports

> Set analysis frequency and pick who receives the PDF report by email.

Videntic is most useful when it runs automatically. This guide walks through setting the analysis cadence for a website and choosing who sees the result.

## Step 1: Open the website settings

From the website switcher, pick the site you want to configure. In the left-hand nav, click **Settings → Reporting**.

You'll see two controls: **Cadence** and **Recipients**.

## Step 2: Pick a cadence

**Your task:** choose the frequency that matches how often your team acts on the data.

| Cadence       | When to pick it                                                                       |
| ------------- | ------------------------------------------------------------------------------------- |
| **Daily**     | You're actively improving GEO and want a tight feedback loop. Pro and Max plans only. |
| **Weekly**    | Standard for most active GEO programs. Good balance of signal vs. noise.              |
| **Biweekly**  | The default. Two data points a month is enough to spot real trends.                   |
| **Monthly**   | Lower-touch tracking. Typical for sites that change slowly.                           |
| **Quarterly** | Leadership or board reporting. Track the big picture, not every run.                  |

<Info>
  Analysis frequency is capped by your plan. See [Plans & billing](/billing/plans) for the specifics.
</Info>

**Quick tip:** more frequent ≠ better. If your team isn't shipping changes weekly, weekly reports become noise. Match the cadence to your actual content velocity.

## Step 3: Add recipients

**Your task:** enter the email addresses that should receive the report.

* Basic plans: one recipient per website.
* Pro and Max plans: unlimited recipients.

Recipients don't need Videntic accounts — reports are delivered as PDF attachments and inline summaries.

**Examples** of sensible recipient setups:

* Small team: just you.
* Marketing team: [marketing-all@yourcompany.com](mailto:marketing-all@yourcompany.com) distribution list.
* Agency setup: the client's main stakeholder plus your own strategy lead.

## Step 4: Save

Click **Save**. The next scheduled run will honor the new cadence, and the next generated report will go to the updated recipient list.

## What happens on schedule

On your chosen cadence, Videntic:

1. Runs an analysis (prompts + audit) in the background.
2. Generates a PDF with the full summary. See [Reports](/features/reports) for what's included.
3. Emails the report to every recipient.

You don't need to be in the app. The report lands.

## Generate a report manually

Between scheduled runs, you can generate a one-off report any time:

<Steps>
  <Step title="Open the Reports tab">
    From the website dashboard, click **Reports**.
  </Step>

  <Step title="Click Generate report">
    Videntic produces a PDF from the latest completed analysis.
  </Step>

  <Step title="Pick recipients">
    Defaults to your configured list. You can override for a one-off send (e.g. share with a stakeholder who isn't on the recurring list).
  </Step>
</Steps>

<Note>
  On-demand reports use the most recent analysis. If you want the freshest numbers, run an analysis first from the dashboard.
</Note>

## Change cadence without losing history

Switching cadence doesn't affect past reports or your analysis history. Everything generated so far remains available on the **Reports** tab.

## Troubleshooting delivery

If someone isn't receiving reports:

* Confirm the address is listed in **Settings → Reporting → Recipients**.
* Ask them to check spam, and add `reports@videntic.com` to their allowlist.
* Corporate email gateways sometimes strip PDF attachments — check the inline summary in the email body as a fallback.
* For persistent issues, see [Common issues](/troubleshooting/common-issues).

## Related

<CardGroup cols={2}>
  <Card title="Reports" icon="file-text" href="/features/reports">
    What's in every report, section by section.
  </Card>

  <Card title="Email integration" icon="envelope" href="/integrations/email">
    How delivery works under the hood.
  </Card>

  <Card title="Plans & billing" icon="wallet" href="/billing/plans">
    Cadence and recipient limits by plan.
  </Card>

  <Card title="Dashboard" icon="gauge" href="/features/dashboard">
    The live counterpart of the report.
  </Card>
</CardGroup>